Outlook 2010: Improve your efficiency using Quick Steps!

There is a wonderful tool in Outlook 2010 called Quick Steps that will help you to manage your email messages. These are one-click buttons that you customize to perform multiple actions. For example, perhaps you often create messages to your team. You can set up a Quick Step that will create a new message already addressed to the appropriate recipients.

To get started, click any of the default Quick Steps found on the Home tab of the ribbon, or check out all the options available with “Create New”. A dialog box will open with options for what actions will occur when the button is selected. You can even specify a keyboard shortcut and set a tool tip reminder that will appear when you point at the button!

Check out http://www.howtogeek.com/howto/27827/create-and-customize-quick-steps-in-outlook-2010 for more detailed, easy-to-follow instructions on how to use this new tool.

Delay sending that message!

If you want to delay the delivery of an Outlook 2007 or 2010 message
(Note: this only works when using an Exchange server):

1.  Create the message as usual.
2. In message window, on the ribbon, click the Options tab.
3. Click the button to Delay Delivery.
4. The message Properties dialog box will open and you can choose options for Delivery date and time.